Location: Online (Zoom)
Present: Shahni, Manu, Berris, Ratz, Ru, Kelly, Liz, Lauren, Kevin, Indy
Facilitator: Kevin
Minutes: Indy
Action items:
- Everyone who has made a suggestion for a new name to revisit their suggestions and edit, revise or retract
- Kevin: create a chat for a Model Rules working group
- suss out a new meeting time for tenancy negotiations meeting amongst us vollies
- check if there is a maximum amount of signatories we can have on a bank account
- ask Rowan if he can collect a dishwasher from Cracknell Road
Acknowledgement of Country
- (Manu) acknowledges the custodians and ancestors of the Jaggera and Turrabul and their land that we are on. It has never been ceded. Ongoing state of historical trauma, but working toward a better future. Give a part of yourself when you acknowledge Country.
Housekeeping:
- (Kevin) Would like to establish a practice of reading the last meeting’s action points at the beginning of each meeting to keep ourselves accountable and make the ball keeps rolling
- (Kevin) If anyone would like to be listed as one of the (at least) 7 initial members which we are required to list when submitting the incorporation application, please send your details to Kevin (Indy’s note: this is one of those formalities that does not effect the operation of the crew or hold any weight about someone’s status within the group)
New Name
- We need a name for the project (not just the kitchen space/free shop space/laundry space…something that encompasses all of these as well as our other activities)
- Current list of suggestions is on the https://tss.situ.net.au/, as well as a list of conditions for these suggestions – e.g. the name cannot be misleading, such as making us sound like a government body
- We currently have too many suggestions to vote on. It’s also not clear if all of these are meant for serious consideration or if they were just part of brainstorming.
- If you have made any suggestions for a new name, please go to the wiki and remove names that you are not putting forward as official suggestions, and revisit those that you are (e.g. check that your suggestions is available https://businessnameregistry.org)
General Incorporation Update
- There is pressure from Belong/Communify for us to incorporate ASAP – this is because their accountants are gruff about our donations
- Kevin is going to submit the incorporation application on Friday 13th January. Are we ok with the associations of that date?
- (Manu, about the date) It’s not unlucky, it’s the number of the new age!
- No objection to this date, we will work toward it as a deadline
Model Rules Re-cap
- We will initially adopt the Model Rules of incorporating, and make changes to these at a later date when we aren’t working under our current time constraint (link to the model rules here, toward the bottom of the page: https://tss.situ.net.au/Incorporation)
- Kevin will establish a new chat for a Model Rules working group, who will read through this document together
Tenancy Negotiations
- The terms of our tenancy post-incorporation have not yet been negotiated or set with Belong/Communify. The Manifesto WG (and anyone else who is interested) will meet to start the discussion amongst the volunteers about what we want as part of our tenancy. This will be related to our identity and values as a project, hence why the Manifesto WG has been tasked with it (this is part of the Manifesto WGs mandate).
- Meeting was set for Tuesday 10th January however Liz cannot attend that meeting and has done a huge amount of research into this topic.
- Indy will post into the Manifesto WG to determine a new time/date for this meeting.
Board Elections
- Vicki was the only nomination for the role of President. She has accepted this position.
- (Ru) From past experiences of elections of this sort, there has been a procedure of any nominees who are present leaving the meeting for a short period while the rest of the group discusses them/each candidate for the role. We could do this procedure now for this election?
- General consensus that since we have collectively agreed these board roles are legal formalities and we will not attribute nor recognise them with any authority or responsibilities (beyond being signatories of the bank account), we will not observe this suggested procedure just vote as we are (raise hands)
- Votes for Mel as Secretary: Kevin, Ratz, Shani, Manu, Berris, Liz, Lauren (7)
- Votes for Aaron as Secretary: Manu (1)
- Votes for Lauren as Treasurer: Liz, Mel, Berris, Manu, Shahni (5)
- Votes for Aaron as Treasurer: Kevin, Ratz (2)
- Indy’s note: Proxi voting and voting prior to the meeting was open, so the votes in these minutes do not reflect a final count. Also I voted during the meeting but have since decided to abstain so removed my votes from the notes – I don’t know if that’s allowed?
New Chats
- Facebook has introduced new technology which means that chats can be administered by a Facebook group, not just an individual.
- Eg Indy makes a chat and adds her dog and her housemate. Now, 16 XXXXXX Street can make a chat, and Indy, her dog and her housemate can enter that chat at their own discretion. Except my address is a facebook group, and my dog and housemate both have facebook accounts)
- This means we can set up specialised chats (eg for deciding a new name) which people can enter into if they care about that topic and want to be in the loop about it.
Other speaking points and updates
- (Mel) Clean up around the free shop happening Thursday 5th January (Indy’s note – my apologies that I typed these up after the fact)
- (Liz) Deep clean is needed for the kitchen, it will probably take 3-4 days. Get in touch if you can help for this big clean please it’s a huge job.